Integrate Education Forms with Zoom and Teams Easily
How do I integrate education forms with Zoom or Teams?
Integrating education forms with your video platform lets you handle registration, run a quiz in class, and collect feedback—without switching tools. Below is a practical, step-by-step overview for Zoom and Microsoft Teams.
What does “integration” look like?
- Before class: Use an interactive form for registration and prerequisite checks.
- During class: Launch polls or a graded quiz to boost engagement.
- After class: Send online surveys for feedback and assessment.
Zoom: three quick setups
- Pre-session registration
- Build your form (e.g., prerequisites, consent, custom fields).
- Use an automation tool to create Zoom registrants from form submissions and map fields (name, email, cohort).
- Send the Zoom join link automatically after submission.
- In-meeting engagement
- Enable Polls/Quizzes in your Zoom settings.
- Create questions (single/multiple choice, matching) and save to the meeting template.
- Launch live; export results for grading or attendance.
- Post-session feedback
- Trigger an email with a survey link to attendees based on the Zoom attendance report.
- Tag responses with course and date for analytics.
Microsoft Teams: built-in workflow
- Pre-session
- If using Teams Webinar, enable registration; otherwise share your form link in the invite.
- In-meeting
- Add the Forms (Polls) app to the meeting.
- Prepare polls or a graded quiz; launch from the Polls pane.
- Results sync to Excel/OneDrive for tracking.
- Post-session
- Use Power Automate to send a survey to attendees and store results in SharePoint or your LMS.
Best practices
- Keep forms short; use branching for a truly interactive form.
- Standardize naming (CourseCode_Topic_Date).
- Test with a small group and a guest account.
- It’s advisable to include consent and accessibility notes.
- For outreach beyond class, repurpose a short quiz as a lightweight lead generation asset.
Troubleshooting tips
- Attendees can’t open the form? Share the direct link in chat and enable guest access.
- Missing responses? Verify automation triggers and time zones.
- Low completion rates? Announce the form early and show a progress bar.
